30 October, 2012

Understanding My Sharepoint Sites- SharePoint 2007


I researched on the net and did not find a perfect Answer explaining about “My SharePoint sites” . So Thought of sharing this

I got to know that this is a Automated process But how does it work ?  Why does it not work for some users And they keep Opening Tickets J

Being a Farm admin why don't we see all the sites in the My SharePoint sites

This was very confusing so I wanted to do some more research on this . After Researching what I got to know is the Membership information comes from the profile import/crawl and the "My SharePoint Sites" gets updated on the client PC on a daily basis.

It happens that's some users don't see all the sites listed under My SharePoint sites even if they are a part of the site.

Add to My links is not connected to My SharePoint sites it will add a link in the Drop down below My SharePoint Sites . This is the First thing all the users often try .

So after Going through some documentation this is what I got to know

For the users that are not experiencing the membership features of MOSS 2007 (for e.g. My SharePoint Sites, etc), they were listed in the Owners group on the SharePoint site.

The membership functionality strictly works for the users listed explicitly in the Members group of the SharePoint site.

Now It Does make sense and is much Transparent. The only thing we have to do now is insure the owner of the site is also a member of each site collection in order for them to take advantage of the membership features .

As long as your site collections all reside under the same SSP your My Site belongs to, the membership functionality will work across the board.

Note : Your memberships will be updated on the next index crawl cycle

***** How to Show sub-sites Under My SharePoint Sites ?******

Answer = You will have to explicitly add the user to the members group of all the subsites as well.

When we Create a sub-site it automatically creates 3 new groups for that subsite. By default it puts the site creator in the Owners and the Members group.

 So it Doesn't Mean That if you are a owner you need not be a member of that site .If you remove yourself from the members group will not allow the site to be captured in the membership system

4 comments:

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  2. I'm curious to know if 'crawl' means full or incremental? Would either of these have a different result and not update 'my sharepoint sites'?

    ReplyDelete
    Replies
    1. when you want to rebuild your index with ALL of your content you will run a Full Crawl. An Incremental will add any new items to your index, running this may depend on how often you add content. Running a Full Crawl is good once a week as it then sets your index with all the content in your repositories, and will also be sure to remove older content that no longer exists. While this does happen on Incremental Crawls when content is moved or deleted it is supposed to be removed within the next 72 hours often I have seen this happen more successfully on Full Crawls.

      Running the Full Crawl on your content to reset your index is a better mechanism that trying to drop and recreate it on demand, which if done often enough can cause problems.

      Delete
  3. I have subsites that I would like to not have appear in My SharePoint Sites. Is that possible?

    In my situation, the subsites use the same permission groups as the parent site. Ideally, I want the Sites listing to just show the parent site without clogging up the Sites list with the subsites.

    ReplyDelete

Your feedback is always appreciated. I will try to reply to your queries as soon as possible- Amol Ghuge

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